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This article provides information about how to set up and use registration IDs.
Many countries and regions have different regulations and requirements for recording registration numbers or IDs. This article provides an overview of the required settings and processing of supported registration types for parties in different European countries and regions.
All countries and regions have their requirements for supporting various country- or region-specific functionalities related to registration numbers that different state offices provide. Examples of registration IDs include VAT identification numbers, company registration numbers, tax identification numbers, national identification numbers for individuals, employer registration numbers, and customs or trade registration numbers.
This functionality provides a unified framework for managing registration IDs across all countries and regions, while still accommodating country‑ or region‑specific regulatory requirements, including those applicable in certain European countries and regions.
Within this unified framework, you define and process registration IDs through a consistent setup and data flow. First, create registration types to represent different kinds of identification numbers that you map to specific Country/region and assign to Registration category that define validation and reporting behavior. After you complete this configuration, enter and maintain registration IDs for legal entities, customers, vendors, and other counterparties.
The following sections describe this overall flow for setting up and processing registration IDs.
Set up registration types
Before you can enter a registration ID, set up Registration types for the different types of registration numbers that each party is subject to.
Go to Organization administration > Global address book > Registration types > Registration types to create and manage registration types for legal entities, vendors, customers, and workers in different countries and regions.
| Field | Description |
|---|---|
| Name | The name of the registration type. |
| Description | The description of the registration type. |
| Country/region | The unique identifier of the country or region. |
| Tax authority | The tax authority that is associated with the registration type. |
| Restricted to | The kind of restriction that applies to the tax registration type: None, Person, Organization. |
| Format | The validation format for the registration type. |
| Can be updated | Defines if the registration number for the registration type can be updated after it's entered. |
| Unique | Defines if the registration number for the registration type is unique. |
| Primary for country/region | If a party is associated with one or more addresses in a particular country or region, and the registration ID is valid for all these addresses, you must designate one address as primary for the country or region. You can only register one ID as primary. Defines if the registration number can be entered only for primary for country or region address. |
Assign a registration category to a registration type
A Registration category is a country or region registration identifier that a country/region approves for use in tax, customs, and other purposes. This category defines validation rules for a particular registration ID, including check digits, and inclusion registration ID in different reports.
Use the page Organization administration > Global address book > Registration types > Registration categories to assign the registration type of a particular country/region to a supported registration category.
| Field | Description |
|---|---|
| Registration type | The registration type in a particular country/region. |
| Restricted to | Displays the party type restriction that is defined for the selected registration type: None, Person, Organization. |
| Registration category | The unique registration identifier approved for use in the country/region. The full list of supported categories is shown later in this article. |
Set up invoice party applicability rules for registration category
Starting with Dynamics 365 Finance version 10.0.48, in registration categories, you can set up invoice party applicability rules to determine which registration IDs apply to each invoice party role based on country/region requirements, organizational level, and address purpose. These rules ensure consistent selection, validation, and storage of registration IDs across all invoice types, supporting regulatory compliance and accurate invoicing.
Learn more in the Invoice party applicability rules for registration category article.
Enter registration IDs for Global address book records
The global address book (GAB) contains consolidated address information for customers, vendors, contacts, business relations, and legal entities. The party records that you store in the global address book can contain one or more address records. Use these addresses for different purposes, such as invoice, billing, or delivery. Learn more in the Global address book overview article.
Set up registration IDs for address information for legal entities, customers, vendors, and workers. Find the party (legal entity, vendor, customer, worker) record for which you want to enter the registration ID, and then select Registration IDs on forms related to party, legal entity, vendor, customer, worker to open the Manage addresses page. On the Registration ID tab, select Add, and enter the following information about the registration ID.
| Field | Description |
|---|---|
| Registration type | The registration type in the selected country/region. |
| Registration number | The party registration ID. |
| Description | The description of the registration number. |
| Section | The additional information about the registration number. |
| Issuing agency | The authority that issued the registration number. |
| Issued date | The issued date for the registration number. |
| Effective | The effective date for the registration number. |
| Expiration | The expiration date for the registration number. |
Note
Select the tax-exempt number of a legal entity, vendor, or customer from registration IDs related to the VAT ID and enter it for the party.
Search for records by registration ID
You can search for party records by registration ID on forms related to party, legal entity, vendor, customer, and worker.
Select Registration ID search to open the Registration ID search criteria page. Enter your search criteria and select Find. The system displays the selected records from the global address book and the associated types of party record.
Supported registration categories
The following table lists the supported registration categories and their descriptions.
| Finance registration category | Description |
|---|---|
| VAT ID | A value-added tax registration number issued by a tax authority and used for domestic VAT reporting and tax compliance. |
| EU VAT ID | A VAT registration number used for intra-EU transactions and reporting, including cross-border trade within the European Union. |
| Enterprise ID (COID) | An official registration number that uniquely identifies a legal entity in a national business or commercial register. |
| Branch ID | A registration number that identifies a specific branch or subdivision of a legal entity registered with a national authority. |
| Customs customer ID | A registration number used to identify a party in customs and import/export procedures with customs authorities. |
| Spisová značka | A court or commercial register reference used to identify a legal entity, including its registration number, issuing authority, and register section (Czech Republic). |
| SIRET | An establishment-level registration number that uniquely identifies a specific physical location or establishment of a legal entity (France). |
| EAN | A standardized business or location identifier used for commercial, logistical, or electronic data exchange purposes (Denmark). |
| INN | A tax identification number assigned to individuals or organizations for tax reporting and compliance purposes (Russian Federation). |
| RRC | A registration reason code used together with a tax identification number to identify the tax registration context of an organization (Russian Federation). |
| OKDP | A classification code used to identify the type of economic activity of an organization for statistical and regulatory purposes (Russian Federation). |
| OKPO | A statistical registration number used to uniquely identify organizations and individual entrepreneurs in official registers (Russian Federation). |
| RCOAD | A registration or classification code used for administrative or statistical identification purposes (Russian Federation). |
| OGRN | A primary state registration number that uniquely identifies a legal entity in the state register (Russian Federation). |
| SNILS | A personal insurance number used to identify individuals for social security and pension purposes (Russian Federation). |
| CIFTS | A registration identifier used for tax or fiscal reporting in specific regulatory contexts (Russian Federation). |
| Passport | A government-issued identity document used to identify an individual. |
| Official identification document | An officially recognized identity document issued by a government authority to identify an individual. |
| Residence certificate | A document that confirms an individual’s legal residence status in a country or region. |
| Other identification document | Any additional government-issued document used to identify an individual when no specific category applies. |
| Not censused | Indicates that no official registration or identification number is available for the party. |