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Create email subscriptions for your scorecards in Power BI

APPLIES TO: Power BI Desktop Power BI service

Set up subscriptions to receive email notifications and stay up to date on the scorecards that matter most to you and your team.

Create a subscription

  1. To set up a subscription, open the scorecard you want to subscribe to, and select Subscribe to scorecard.

    Screenshot showing Subscribe to scorecard.

  2. Select Create a subscription.

  3. Enter the details about the subscription, such as the name for the subscription, subject, and email message details.

    Screenshot showing Add new subscription.

  4. You can include a link to the scorecard in the email, and give recipients permission to view the scorecard.

  5. Select Save.

After you save it, you can edit the subscription, turn it on or off, or delete the subscription.

Recipients receive an email from Power BI with a table containing the scorecard data such as goal name, status, values, and due date. The table shows up to 50 goals.

Manage subscriptions

You can see all the subscriptions for a scorecard.

  1. In a scorecard, select Subscribe to scorecard in the ribbon to open the Subscriptions pane, and select Manage all.

    Screenshot showing manage all subscriptions.

    Or, in the Power BI service, select Settings > Notifications.

    Screenshot showing Settings.

  2. In Settings, select Power BI subscriptions.

    Screenshot showing Subscriptions.

Considerations and limitations

  • You can add up to 24 subscriptions per scorecard, each with unique recipients, times, and frequencies.

  • You can subscribe to scorecards if you have a Pro license or PPU license, or if the scorecard is in a workspace backed by Premium capacity.

  • You can subscribe other team members if, in addition to the previous requirements, you have a Contributor, Member, or Admin role in that workspace.

  • If the scorecard is hosted in a Premium capacity:

    • You can subscribe group aliases, whether they're in your domain or not.
    • You can subscribe external users.

  • If the scorecard isn't hosted in a Premium capacity, others must also have a Pro license. 

  • You can add other email addresses in the same domain to the subscription.

  • You can't subscribe to a scorecard from within a Power BI org app.

Related content

More questions? Try the Power BI Community.

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