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Microsoft designated a European Union Data Protection Officer (DPO) to be an independent advisor for Microsoft's engineering and business groups. The DPO helps ensure that all proposed processing of personal data meets EU legal requirements and Microsoft's corporate standards. Microsoft designed the role to meet the GDPR criteria set out in Articles 37-39.
Qualifications
The DPO role requires successful candidates to have at least seven years of professional data protection experience, or a mix of 10 years of data protection, security, and enterprise risk management experience. In addition, candidates must have demonstrated expertise in international data protection law and practices.
Nature of the role
The DPO is involved, properly and in a timely manner, in all key issues that relate to the protection of personal data. The DPO reviews and advises on all Data Protection Impact Assessments (DPIAs) generated by Microsoft. As the DPIA program is designed to capture all personal data processing at Microsoft, the DPO has cross-company visibility into, and the opportunity to inform and advise Microsoft of its obligations pursuant to the GDPR regarding Microsoft's personal data processing. This same mechanism also allows the DPO to monitor Microsoft's compliance with applicable data protection regulations, including the GDPR, and Microsoft's internal policies and controls.
Position of the Data Protection Officer
The European Union DPO reports directly to Microsoft's Chief Privacy Officer, a senior executive within Microsoft's Corporate and Legal Affairs division. The DPO role has autonomy to perform the functions in an independent, unbiased manner. Through the Chief Privacy Officer's organization, the DPO has access to training and customer response resources as necessary to perform the DPO functions. The DPO is bound by confidentiality concerning their tasks by using a non-disclosure agreement.
Contact
Data subjects can contact the data protection officer by filling out the webform at https://aka.ms/privacyresponse. You can also reach the DPO by post at:
Microsoft EU Data Protection Officer
One Microsoft Place
South County Business Park
Leopardstown
Dublin 18
D18 P521
Ireland
Telephone: +353 (1) 706-3117
Microsoft's Supervisory Authority has the contact details for the Data Protection Officer.