How to use Bookings to Set Up Office Hours for Executive

Hi @Tasasha Henderson,

Thank you for reaching out to Microsoft Q&A forum

I understand you're looking to set up your manager’s office hours so they occur on the 4th Friday of every month from 1:30–3:30 PM, and you’d like to know whether Microsoft Bookings can automate that schedule.

Below are two ways to handle this, depending on whether you need a Bookings page or simply a recurring meeting:

Option A: Use a Shared Bookings Page (recommended if you manage your manager’s schedule)

1. Go to Bookings (in Teams or Outlook on the web) and open or create the Shared page you’ll use.
2. In Services > Add new service:

• Set the appointment duration (e.g., 30 minutes if these are 1:1 sessions).
• Turn Add online meeting on to automatically include a Teams link.
• If the session is meant for group drop‑ins, increase Maximum attendees.

3. Assign only your manager (and yourself if you’d like to get notifications). Be sure Events on Office calendar affect availability is turned on to prevent double‑booking.
4. In the service’s Availability options:

• Uncheck Use the default scheduling policy.
• Set General availability to Not bookable.
• Select + Set different availability for a date range.
• For each upcoming 4th Friday, enter the same day as both the start and end date, then set hours to 1:30 PM–3:30 PM.
• Repeat this for the next 6–12 months. This method ensures the service only appears on those exact dates.

5. Modify time increments, minimum lead time, and maximum lead time based on how far in advance you want people to book or cancel.
6. Publish the page and share the service link or the full booking page with attendees.

For reference:

• Microsoft Bookings
• Configure service availability in Microsoft Bookings
• Bookings Services

Please note that this information is being provided by the moderator solely for your convenience. The referenced sites are not managed or overseen by the moderator, and therefore we cannot guarantee the accuracy, security, or suitability of any software or content available there. We recommend reviewing all information carefully and ensuring you understand any associated risks before following suggestions from the provided link. 

Option B: If you don’t need a booking page

If all you need is a standing monthly drop‑in session, simply create a recurring Outlook/Teams meeting. Outlook supports a “fourth Friday” monthly recurrence, so you can set a repeating meeting from 1:30 - 3:30 PM with no Bookings setup required.

For additional guidance, please review the instructions here: Create Repeating Appointments and Meetings (recurrence) in Outlook - desktop

Please note that this information is being provided by the moderator solely for your convenience. The referenced sites are not managed or overseen by the moderator, and therefore we cannot guarantee the accuracy, security, or suitability of any software or content available there. We recommend reviewing all information carefully and ensuring you understand any associated risks before following suggestions from the provided link.

I hope this information helps. Please try the steps and let me know whether they resolve the issue. If the problem persists, we can work together to find a solution.  

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