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How can I have the meeting room calendar display the meeting room name instead of the person who scheduled it?

Ben Payne 30 Reputation points
2025-10-08T18:34:17.49+00:00

Hello,

On the meeting calendar, visible on the Teams Meeting Room displays, it shows the name of the person who made the meeting. I need it to display the name of the meeting itself. How can I do this?

I found old information but the options are not available. I need to know how to do this using October 2025 information.

Thank you.

Microsoft Teams | Microsoft Teams for business | Meetings and calls | Schedule meetings
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  1. Vy Nguyen 9,470 Reputation points Microsoft External Staff Moderator
    2025-10-08T19:21:17.5933333+00:00

    Hi @Ben Payne, 

    Thank you for posting your question in the Microsoft Q&A forum.   

    I truly understand you'd like the meeting room calendar to show the room name instead of the name of the person who scheduled the meeting. I’m happy to guide you through the steps to help you achieve this. 

    Here’s how you can update the meeting room calendar settings so that the room name appears as the organizer: 

    Option 1/ Try to use Exchange Admin Center (admin only) 

    • Go to Exchange Admin Center. 
    • In the EAC, go to Recipients > Resources. 
    • Locate and select the meeting room you want to update. 
    • Click Edit (pencil icon) for the selected room. 
    • Go to the Booking Delegates section. 

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    • Under “Send meeting requests to delegates”, choose “Accept or decline booking requests automatically”. 

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    Option 2/ You can try use PowerShell to change organizer display 

    By default, the meeting organizer’s name is shown. To display the room name instead, you’ll need to use PowerShell: 

    1. Open Windows PowerShell as Administrator. 
    2. Connect to Exchange Online by running the following commands:  

    Connect-ExchangeOnline -UserPrincipalName ******@yourdomain.com 

    1. Then run this command to change the calendar processing settings: 

    Set-CalendarProcessing -Identity "Room Name" -AddOrganizerToSubject $false -DeleteSubject $false 

    • Replace "Room Name" with the actual name of your meeting room. 
    • This will ensure the meeting subject remains unchanged and the organizer’s name is not added to the subject line. 
    1. If you’d prefer to display both the subject and the organizer’s name, you can adjust the cmdlet as follows:  

    Set-CalendarProcessing -Identity "Room Name" -AddOrganizerToSubject $true -DeleteSubject $false 

    1. After applying the changes, schedule a test meeting to confirm that the room calendar now displays the room name instead of the organizer’s name. 

    Note: Please understand that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution.  

    I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.  

    Thank you for your patience and your understanding. If you have any questions, please feel free to reach out.  

    I'm looking forward to your reply.

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".  User's image

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